Sunderland Ringette Association

Executive Meeting Minutes

October 19, 2009

 

Attending:         Teresa Ribich, Jamie Ribich, Kerry Haswell, Lidia Novis, Sharon Colvin, John Barfoot, Bronson Vinnels, Debbie Brethour, Craig Heptinstal, Jody Stevenson,  Chris Jones

Regrets:               Jamie Showers

Review of Previous Minutes:     Motion to accept by Teresa, second by Sharon. Carried.

Treasurer’s Report:

Balance $20 616.79

$1300.00 in post-dated payments to collect.

Two outstanding registrations to collect.

No outstanding payments.

Motion to accept by Jamie, second by Kerry. Carried.

Official’s Report:

First home games will start weekend of November 1.

Motion to reimburse John’s registration fee of $28. by Kerry, second by Lidia. Carried.

Registration:

E-mail list of membership is being compiled to make communication easier.

U 10 team            14 girls

Melanie Swain will practice with team with her parent coming on ice to help, all are insured

One over-age player

U 12 team            11 girls

                                Age verification needed for Gwen Jones

U 14 team            11 girls

U 16 team            Two girls are unsure if they will be playing : Carli Robertson and Sam Chapman – will be dealt with before second game

                                3 over-age players

Bench Staff:

U10                        Head Coach        Bronson Vinnels

                                Assistant             Randy Dunford

                                Trainer                 Chantal Hodgson            

                                Manager              Kim Ramirez

U 12                       Head Coach        Debbie Brethour             

                                Assistant             Jamie Ribich

                                Assistant             Shane Harrison

                                Trainer                 Kelly Harrison

                                Manager              Teresa Ribich    

U 14                       Head Coach        Craig Heptinstall

                                Assistant             Darrell Reimer

                                Assistant             Bianka Warren

                                Trainer                 Kelly Harrison

                                Manager              Teresa Ribich

U 16                       Head Coach        Kerry Haswell   

                                Assistant             Wayne Bruce

                                Trainer                 Gary Brethour

                                Manager              Jackie Brethour

                                Police checks need to be submitted by January 1st, 2010. Police check must have been completely in the past 6 months to be current.

Fundraising:

Fundraising dance will be held in late January/February. Kerry will investigate holding dance at the Legion instead of the arena for monetary reasons, and the fact that the Legion will be responsible for insurance/liquor licence. The Legion may also give the Association part of the proceeds from the bar.

Letter to Maple Syrup Festival Committee to be sent again this year. Last year they donated $750. to the Association.

Motion to begin 50/50 draws at all home games made by Lidia, second by Jamie. Proceeds to go to Association to make up for team we are short. Carried.

 

Equipment:

U 10 needs blocker

We thank the Tonack’s who donated goalie pads and skates to the Association. We will be selling them to raise extra money for the Association. Notices will be put up in the arena on both our bulletin board and hockey’s.

Games sheets need to be ordered and put in ringette drawer in arena.

Coaches to be given price list for warm up suits and sock orders and name bars. Orders are to be in by October 29th.

Need to purchase more rings – Jamie to purchase 10.

U16 goalie needs another blocker. Jamie has one she can try to see if she’s comfortable, otherwise, Sharon to purchase one.

Maia Stevenson needs practice jersey. Equipment has whole set for distribution, one will be found for her.

League Report:

Home games scores need to be reported. Sharon to check on procedure and password so that we can do this. Craig has volunteered to do this for the Association.

Mid-season meeting to be held December 8.

Kerry would like to discuss motion to count all games (first and second half) if no overall changes in division to bring up at December 8 meeting. Discussion was divided, decision to table topic until next meeting.

H1N1 prevention procedures to include not sharing water bottles and not shaking hands with other players (use glove tap instead). Notice has been posted on our website.

Regional Report:

Mike Bishop has had to resign his position due to other commitments – we thank Mike for his help and previous years’ service to the Association.

Meeting was held September 16 – no one attended on our behalf – therefore nothing to report at this time.

Coaching Committee:

Draft Coaching Guidelines distributed. Please review and have any comments/additions available for review at next meeting.

All coaches were directed to ORA website for video on concussion education.

Also, all coaches are to have hospital visit and insurance forms available at all games in case a player has to visit the hospital immediately or after going home.

New Items:

Since no one knows where key to arena box is, lock will be cut off and replaced.

 

At the moment, the following positions are open on the Executive:

                Vice President

                Regional Representative

                League Representative

                Ice Scheduler

                Registrar

We thank the members of the Executive who are temporarily filling in these positions  in addition to their regular duties.

 

We will be holding Skills competition for the girls once in each half. Suggest week of December 23rd for first one. Coaches to pick times/dates to do this. Perhaps have U10/U12 and U14/U16 do theirs together. To be held during practice times and coaches to co-ordinate.

 

Come Try Ringette:

Craig Heptinstall has agreed to essentially take over this initiative.

He will be investigating school community nights where we would be able to promote ringette with a table set up with photos and literature, a video, and our girls displaying their jerseys and medals. Also, a game set up with net and rings and a small prize, such as a candy for trying the game.

Target areas around us such as Woodville, Oakwood, Little Britain, Beaverton, Uxbridge, Port Perry, Pefferlaw, etc.

Kerry to investigate with ORA of possibility of having kids come out the try ringette as part of a school trip – perhaps in conjunction with minor hockey as a way to promote the games to young players.

 

Trillium Foundation:

Meeting set up with Lenka Petric who will look at our application and give us some hints as to how to proceed since the application we sent in has been rejected. Since it has been rejected, the fee to Larry Doble (which was supposed to come out of the money we received) will not be paid. Teresa and Lidia will attend meeting on October 23rd with Ms. Petric.

 

Team Photos:    tabled until next meeting

 

Website:             Yearly renew up on November 12. Motion that renewal fee of $150.00 be paid for another year by Kerry, second by Teresa. Carried.

 

Meeting Adjourned.