Lady Warriors Soccer Booster Club By-Laws
Article I – Duties of the Officers
Section 1. It shall be the duty of the President to preside over all business meetings and supervise work of the other officers and committees to prepare an agenda for each business meeting, to appoint special committee chairpersons, to co-sign checks with the Treasurer and to represent the club.
Section 2. The 1st Vice-President shall, in the absence of the President, perform the duties of the President, attend all business meetings and be directly responsible for the membership campaign. In addition, the 1st Vice-President will have supervisory responsibilities over various committee chairpersons as determined by the Board of Directors.
Section 3. The 2nd Vice-President shall serve as chairperson of fund raising projects, which shall be approved by the Board of Directors. In addition, the 2nd Vice-President will have supervisory responsibilities over various committee chairpersons as determined by the Board of Directors.
Section 4. The Secretary shall keep and record the minutes of club proceedings and file copies of committee reports, handle all correspondence and notify the Board of Directors of their meetings.
Section 5. The Treasurer shall receive all monies of the organization, keep accurate records of receipts and expenditures, and pay out funds as authorized by the Board of Directors. All checks over $25 shall be signed by any two of the following officers: Treasurer, President or 1st Vice-President. The Treasurer shall present a statement at every meeting and an annual review. An audit shall be held by a duly authorized person and a report made at the last meeting of the year.
Section 6. The Historian will maintain a file containing pertinent information on all players, contests, etc. which may be used in the preparation of scrapbooks, resumes, and news articles or other uses which may seem appropriate. It shall be the responsibility of the Historian to submit articles to the Smoke Signal or other publications when information is requested.
Section 7. The Concession Stand Manager will maintain and operate (including stocking and prep) the concession stand for all games and events during the year that require the stand to be utilized or the stock of the stand to be utilized. It shall be the responsibility of the Concession Stand Manager to make sure that there are sufficient volunteers to operate the Concession Stand during all games and events that the Martin Lady Warriors Soccer Booster is responsible for. It will be the responsibility of the Concession Stand Manager that the Stand be kept in clean working order as the stand is shared between clubs.
Section 8. The Program/Yearbook Manager will actively seek sponsors, accumulate photos, articles, etc. to design and build the Martin Lady Warriors Program/Yearbook. The Program/Yearbook Manager may be required to work with a professional editor and/or publisher.
Article II – Election of Officers and Directors
Section 1. All officers and representatives to the Board of Directors shall be elected by a simple majority of those members present and voting at a meeting prior to April 30th of each year. Newly elected officers will assume office June 1st.
Section 2. Candidates may be nominated from the floor. A Candidate’s consent must be obtained prior to placing their name for nomination.
Section 3. No member shall hold the same office for more than three years in succession.
Section 4. Should an office become vacant before new elections are held, the Board of Directors shall appoint some member in good standing to assume the office for the unexpired term.
Article III – Membership Dues
Section 1. The annual membership dues shall begin at $25 per incoming freshman family and $45 per 2nd year family or after shall be for the year June 1st through May 31st or any part thereof.
Section 2. Only members whose dues are paid will be qualified to vote or hold office.
Article IV – Committees
The Board of Directors shall appoint such special committees, as it considers necessary at any time.
Article V – Amendments
Any article, except this Article, of the By-Laws may be amended at any meeting by two-thirds vote of the membership present after the amendment has been presented in writing, read and filed with the Secretary at a previous meeting; or , presented to the membership by regular mail or by electronic mail five (5) days prior to a scheduled meeting.
Article VI—Scholarships
Scholarships (available when funded)
1-Scholar Athlete (highest GPA)
1- All Around
All Seniors- 4 year scholarship
A) Requirements:
1. Must be a Senior.
2. Must be Martin Soccer athlete all 4 years
3. Parents/guardians must be Martin Lady Warriors Soccer Booster Member all 4 years
4. Must fill out questionnaire (to be done by athlete submitting for award)
5. Must write essay (to be done by athlete submitting for award) (To be used when applying for “Scholar Athlete” or “All Around” Awards)
6. Must turn in 2 recommendation letters
7. Citizenship (must have perfect citizenship all 4 years)
8. Must have a passing grade in all classes your senior year
B) Definitions:
1. Scholar Athlete (highest GPA)- Highest accumulative GPA through first semester of Senior year. GPA on weighted scale by AISD. Must meet or exceed all of the requirements in Step A. If there are more than one with the same GPA then essay will be the deciding factor.
2. All Around- will pertain to all aspects including but not limited to, leadership qualities, citizenship and community service, and meets or exceeds all the requirements
3. 4yr scholarship- anyone that participates in Martin Lady Warriors soccer for all 4 years and meets or exceeds all the requirements.
4. Senior- One who is in Grade 12 set by AISD parameters
5. Martin Soccer Athlete= Athlete that plays on any of the three Martin Lady Warriors Soccer teams
6. Questionnaire a document that is designed and distributed by the Booster Board (to be filled out by athlete that is pursuing an award)
7. Recommendation letters- A letter written by a non-family member stating why the Athlete should be deserving of such an award. (should be letters from teachers, principal, AP, Counselor, Boss, Pastor, etc…)
8. Essay- topic requirement given by Booster Board. Written and turned into the board by the required time. (thought out and written by student athlete that is pursuing an award) (The essay will be required only when “Scholar Athlete” or “All Around” Scholarships are to be offered)
9. Citizenship- perfect citizenship is defined as no reported misconduct from any teacher at MHS or administrative staff during the years in high school, including but not limited to suspensions or expulsion.
10. Passing grades are for each class, each six weeks and final grades.
C) Rules:
1. For any Award given, student must meet all of the requirements in Step A and follow all definitions and rules in steps B and C.
2. There will be a deadline to turn in all items and it must be met in order to give judges (scholarship committee) and Board members time to read all documents and to make decisions on awards. Anything turned in after the deadline will not be considered.
3. If any document is missing at the deadline, then the scholarship application will be considered incomplete.
4. An incomplete application will not be considered for an award.
5. When possible there will be a committee to read, and judge the essays.
a. Committee members will not have any direct relation to the athletes applying for the awards.
b. If a committee is not available, then same rules would apply to an individual judge
6. Board members will take the committee members judging/recommendations and apply it to the awards as appropriate.
7. Only 1 Award (from the main 3 awards) per eligible Athlete will be awarded (ex. 1 athlete cannot earn all 3 awards)
8. Award Notifications will be given out at the End of the Year Soccer Banquet
9. Actual Awards will be sent into the School Book keeper.
10. To receive an award the Student must be enrolled in a college/University of their choice and must contact the Martin High School Book keeper to have the award applied to their Student College account.
11. Any Award is a one-time award and cannot be transferred to another student
12. Martin Lady Warriors Athletes are held to the highest standards, any breaking of the rules or misrepresentation of the requirements will be a forfeiture of any Awards.
13. Scholarships will be awarded as they are funded each year
a. Yearly budget constraints will dictate the actual number of awards available
b. Booster Board will determine which scholarships are available for each year when the budget is set.
c. Booster Board will also determine how much money for each award that is available up to $500 max per award (Exception would be if an outside donor specifies use of donation to be used for full scholarship award then max limit would be the one-time donation amount from donor)
14. Any Changes to the Scholarships section can be made at the discretion of the Booster Board on a temporary basis for that year or on a permanent basis.
a. Temporary changes for a certain year can be made as long as changes are presented to the Booster Club Members in Writing at least 5 days in advance of membership meeting and passes a majority vote by the membership.
b. Any permanent changes to the scholarship section must be done in accordance with Bylaw Article V.
