By Laws

 

Moose Boosters Wrestling Club

Bylaws

 

 

 

Article I – Elections

 

  1. Election for the offices of President, Vice President, Secretary, Treasurer, and additional officers, as needed, shall be held at the annual meeting.
  2. Terms of office shall run from March 1 to February 29. There are no term limits.
  3. Election of officers shall be by methods compatible with local customs and procedures, but in no case shall more than a simple majority of the members present and in good standing be required for election.
  4. Each member in good standing shall have one vote.

 

Article II – Duties of Officers

 

  1. President - It shall be the duty of the President to chair all meetings and act as liaison between the organization, coaches, and other entities. The President shall appoint such committee chairpersons as may be necessary to promote the purposes of the organization and shall make appointments to fill any vacant office as may be required until the next annual meeting. The President shall only vote in the event of a tie.
  2. Vice President – The Vice President shall work with the President to promote the purposed of the organization and shall assume the duties of the President when the President is absent.
  3. Secretary – The Secretary shall keep minutes of all meetings of the organization and shall handle general correspondence.
  4. Treasurer – The Treasurer shall keep record of all monetary transactions and shall maintain all bank accounts for the organization. The Treasurer shall provide regular written reports to the Board of Directors of the financial status of the organization. The signature of an officer shall be required on all checks written on the organization’s bank accounts.
  5. Member-at-Large – The Member-at-Large shall act according to the direction of the Board of Directors to promote and accomplish the purpose of the organization.

6. Board of Directors – The Board of Directors shall be the governing body of the club, as provided for in the Constitution. It shall hold regularly scheduled meetings and report the operations and activities to all members of the organization.

 

Article III – Organization Funds

 

  1. The Treasurer will be responsible for overseeing all checks written for debts incurred by the Moose Boosters Wrestling Club. The signature of an officer shall be required on all checks written on the organization’s bank accounts. Regular written financial statements will be presented to the Board of Directors and annual financial statements will be submitted to the membership at the annual meeting.
  2. The Moose Boosters Wrestling Club will end each fiscal year with a minimum balance of $ 1,500.00 to allow for start up funds for the following wrestling season.
  3. Any persons advanced monies will be responsible to turn in receipts and cash to the Treasurer to equal the amount advanced within two weeks of when the event is complete. Any difference will be the responsibility of the person advanced the monies unless a vote of the Moose Boosters Wrestling Club says otherwise and a decision is recorded in the minutes.
  4. All Moose Boosters Wrestling Club expenses must be approved at an organization meeting. However, a telephone or electronic mail (email) vote of not more than a simple majority of the membership can be made to approve unexpected spending needs of the organization that may occur before the next regular meeting is held. The Secretary at the direction of the President will conduct the telephone or email vote. The results of which will be read into the minutes of the organization at the next regular meeting.
  5. Coaches can be reimbursed for pre-approved spending when the receipts are given to the Treasurer.
  6. At the end of each fiscal year, prior to the final regular meeting the head coach will need to submit a written list of the items with expected costs he/she is requesting the Moose Boosters Wrestling Club fund.  This will allow the members time to discuss, vote on, and budget for the funding requests. Expectations beyond those agreed to at that time will not necessarily be accepted by the organization for the season.
  7. At the end of the fiscal year the Board of Directors will submit a budget for the coming year to the organization members. Correction and approval will be done at the annual meeting. Budget changes may be made during the term of the year if necessary due to changed circumstances.
  8. The fiscal years shall begin on March 1 and end February 29.

 

Article IV – Standing Committees

 

  1. The organization shall have the following standing committees: Tournament Committee and Travel Committee.

Other committees may be created as needed to accomplish the purpose of the organization

  1. The Tournament Committee will be responsible for assisting the coach in the organization of all tournaments and duals held by Palmer High School Wrestling. Amongst their duties will be the concession stand, tables, hospitality room, etc.
  2. The Travel Committee will be responsible for assisting the coach will travel arrangements to various wrestling functions and locating chaperons, as needed.

 

Article V – Registered Office

 

  1. The address of the organization shall be PO Box 404, Palmer, AK 99645.
  2. The organization’s address will remain within the boundaries of the Matanuska-Susitna Borough.