South Dearborn Football Boosters Inc.
BY-LAWS
ARTICLE I
NAME
1.01 The Name of the organization shall be South Dearborn Football Boosters Inc, herein referred to as SDFB.
ARTICLE II
PURPOSE
2.0.1
2.0.2 To raise funds to support the needs of the football programs which fall outside the scope of funding from the school.
2.0.3 To assist participants in the football programs with acquisition of necessary items.
2.0.4 To promote the continuing education (e.g., scholarships, clinics, etc.) of football players, etc. of the
2.0.5 To aid team members of the football program with assistance to defray extraordinary expenses (e.g., rings, plaques, patches, etc.), provided funds are available.
Article III
MEMBERSHIP
3.0.1 Membership in the organization will be open to parents of players, former players, school alumni and any other party interested in promoting the football programs of the South Dearborn Community.
3.0.2 Any interested party can become a member by contacting any existing member and by being voted in by active members.
3.0.3 Membership shall consist of active members who have attended at least two-thirds of all meetings.
3.0.4 Any member or executive board member who will receive any type of compensation from South Dearborn Football Boosters Inc., for services or goods provided to South Dearborn Football Boosters Inc., will be refrained from making motions or voting on any motions related to the compensation. This is to comply with the conflict of interest policy.
3.0.5 Conflict of Interest policy states: No member or executive board member may profit from South Dearborn Football Boosters Inc. solely due to their membership to the organization.
ARTICLE IV
THE EXECUTIVE BOARD
4.01 The governing body shall consist of the High School Head Football Coach, (1) President, (1) Vice President, (1) Secretary, (1) Treasurer, and (2) Trustees. Each office shall hold their position for a period of one year (except Head Coach) beginning the month of January after they are elected.
4.0.2 The executive board shall handle the regular business of the organization. Emergency financial decisions not to exceed $1,500.00 shall be made by the President and two other members of the executive board without calling a special meeting and ONLY with the approval of the Head Football Coach.
4.0.3 Quorum: A quorum for conducting the business sessions shall be half of the number of those in attendance, plus one, who are empowered to vote.
4.0.4 Each outgoing board will leave in the treasure the sum total on account for the continued advancement of the organization and it’s on going programs.
4.0.5 An officer who does not comply with assigned responsibilities may be relieved of office by majority vote of the executive board. Appointment of a replacement shall be made by the President and Head Coach with approval of the Executive Board.
4.0.6 The Trustees will be recommended by the President and Head Coach, and be voted into office by the Executive Board at the meeting following the election of the new officers.
4.0.7 The head of committees shall be appointed by the President and must be approved by the Executive Board.
ARTICLE V
ELECTIONS
5.01 Elections of officers will be by a majority vote of members present at the monthly meeting following the month they are nominated. Offices which become vacant prior to the end of their term will be filled by appointment from the senior officer remaining and the Head Coach. Should the office of President become vacant, the Vice President will fill the position.
5.0.2 Nominations will be taken the month prior to elections. The person being nominated must be present or have a letter of acceptance in advance to confirm his/her acceptance of the nomination.
5.0.3 President and Vice President nominees must have served a minimum of one year in another Board Position. In the event the criteria can not be met, the position will be open to any interested active member with recommendation from Head Coach.
(see Article 3.0.1 for active member definition)
5.0.4 Elections shall be by written ballot or by show of hands if agreed by all.
5.0.5 Voting privileges are open to all active members in good standing present at the meeting designated as an election.
5.0.6 Officers shall be elected for a term of one year to serve from the time of installation in January through December.
5.0.7 Officers may serve consecutive terms in the same office.
5.0.8 Transition of Administration: There shall be a meeting of the executive board immediately following installation. It will include the outgoing and incoming officers and committee chairpersons. Upon the introduction of the new business the gavel and files are turned over to the newly installed President who then becomes the presiding officer.
ARTICLE VI
DUTIES OF OFFICERS
6.0.1 The President shall:
A. Preside at all meetings of the executive board and general meetings of the organization and at special meetings.
B. Appoint the committee heads.
C. Make interim appointments as needed with the approval of the executive board and Head Coach.
D. Approve and sign all checks with the Treasurer.
E. Sign all contracts with the Secretary and approval of the Executive Board.
F. Serve as an ex-officio member of all committees.
G. Call a special meeting when it is necessary.
6.0.2 The Vice President shall:
A. Perform the duties of the President when he/she is absent.
B. Perform such duties as are assigned by the President.
6.0.3 The Secretary shall:
A. Record the minutes of all proceedings of the board and membership meetings.
B. Sign all contracts for the organization, along with the President.
C. Handle all correspondence for the organization.
6.0.4 The Treasurer shall:
A. Have charge of all funds of the organization.
B. Make a monthly financial report to the members present at the monthly board meetings.
C. Sign all checks with the President after receiving approval from the Head Football Coach.
D. Keep account of all dues paid and owed.
.
6.0.5 The Trustees shall:
A. Monitor the finances of the organization
B. Audit the accounts of the Treasurer yearly
C. Perform any other duties as the President or the Executive Board may direct.
ARTICLE VII
MEETINGS
7.0.2 There shall be a regular monthly meeting open to all members on the second Tuesday of each month or as determined by the incoming board held in the South Dearborn High School Cafeteria
7.0.3 Special meetings may be called by the President or two other executive board members.
7.0.4 A quorum for conducting business of a regular or special meeting or the membership shall be not less then three members empowered to vote or fifty percent plus one.
ARTICLE VIII
AMENDMENTS
8.0.1 The by-laws may be amended or revised by an affirmative vote of two-thirds of all members present at a meeting designated for that purpose and announced thirty (30) days in advance.
8.0.2 The South Dearborn Football Boosters Inc. will not commit to any financial burden greater than twenty five percent (25%) of the funds in the treasury.
8.0.3 The outgoing Board must leave a minimum of three thousand dollars ($3,000.00) at the end of each calendar year for the incoming Board, if applicable.
ARTICLE IX
RULES OF ORDER
9.0.1 All meetings will be conducted under the “Roberts Rules of Order.”
9.0.2 The President shall call the meeting to order
9.0.3 The Secretary will conduct a roll call and report the minutes of the last meeting
9.0.4 The Treasurer will report on the status of financial business
9.0.5 The President will read communications and bills
9.0.6 The President will ask for discussion of old business and committee reports
9.0.7 The President will ask for discussion of new business
9.0.8 After a period of discussion the President will ask for motions.
9.0.9 Upon second motion the President will ask for a vote through a show of hands
9.0.10 The President will tally the vote and report to the secretary as motion has passed or failed.
9.0.11 The President will adjourn the meeting.
ARTICLE X
DISSOLUTION
10.0.1 In the event of dissolution of South Dearborn Football Boosters Inc. the remaining assets after the satisfaction of all obligation of the organization, shall be distributed in compliance with the purpose outlined in Article II of the by-laws. The Executive Board will have authority over distribution of remaining funds.
