Constitution of the Humboldt Minor Baseball Association (HMBA)
1.0 Affiliation
1.1 This organization is affiliated with the Saskatchewan Baseball Association (SBA). HMBA follows all rules and regulations set forth by the SBA.
2.0 Jurisdiction
2.1 HMBA has jurisdiction over all members who register under HMBA and play with a team within the organization
3.0 Objectives
3.1 To Promote, govern and improve organized baseball within Humboldt and area
3.2 To stress values, appreciation and skills involved in Baseball
3.3 To exercise general supervision and direction over the playing interest of its players, coaches, managers and executive, with emphasis on good character, citizenship and sportsmanship.
3.4 To develop as many teams at all levels to ensure the most participation possible
4.0 Board
4.1 HMBA board is made up of seven positions:
1) President – Paul Strueby
2) Vice President – Paul Huls
3) Secretary – Nicole Loessl
4) Treasurer – Tammy Reudig
5) Try outs Co-ordinator – Linsey Smith
6) Scheduler – Amanda Brochu
7) Equipment Manager – Jeremy Clark
5.0 Changes in Constitution/By-laws/Rules and Regulations
5.1 The constitution of HMBA may be amended at any meeting if:
a) Notice of the proposed alteration is given to the Secretary in writing and in person 30 days in advance of the next meeting
b) There is a minimum of 5 board members present
c) A majority of board members vote in favour
d) Two-thirds of the majority vote of any members present at the meeting
5.2 This organization, at any meeting may amend the constitution of HMBA if a majority of board members vote in favour, 5 members of the board are present, and two-thirds of the majority vote of any members present at the meeting.
5.2 The HMBA board members may amend the constitution without 30 days notice if a minimum of 5 board members are present, a majority vote of board members, and two-thirds of those present at the meeting if:
a) An unforeseen circumstance arises and a change is needed to be made in accordance with the SBA
b) If a scenario arises that is in opposition of the HMBA objectives.
BY-LAWS
1.0 Membership (Each member only carries one vote)
1.1 You are considered a member of HMBA if you hold a position on the board
1.2 You are a coach or manager of a team affiliated with the HMBA
1.3 You are the legal guardian of a playing member of HMBA
2.0 Organization
2.1 The board will have the power to suspend or discipline any coach, manager, trainer, or other team official connected with any team and shall have the power to report any player to SBA for suspension or discipline.
2.2 Board members will be recruited or chosen on a case by case basis. It is the responsibility of the board to ensure that there is not a large turnover in one season.
3.0 Meetings
3.1 Meetings will be called by the board. There will be a minimum of 3 days notice for a meeting
3.2 Meetings will be communicated via email. It is also the responsibility of the coaches to contact the guardians of their players informing them about the meetings.
4.0 Registration
4.1 The registration dates on the registration forms are final. If there is an exception the board will meet and make a decision based on a case by case basis (example: a new family moves to town, or a neighbouring town does not have enough players to field a team on short notice).
4.2 After the final registration date the Try-outs coordinator will decide on how many teams will represent HMBA at each level. They will also decide if there are enough players to tier teams. The try-outs co-ordinator will make these decisions based on HMBA objectives and all of these decisions will be voted on by all 7 HMBA board members.
5.0 Coaches selection
5.1 Our coaches are strictly volunteer and will be decided on for each team individually.
5.2 If a situation arises where more than one coach would like a position an application will be provided by HMBA and the coach will be chosen by the board.
6.0 Duties of Board Members
6.1 President
a) To chair the meetings
b) To make sure that HMBA is running in accordance with the HMBA objectives
c) To support all other board members when it is needed
d) To be the liaison between HMBA and all other relevant organizations (example: SBA, City of Humboldt)
6.2 Vice-President
a) To chair meetings if the president is absent
b) To make sure that HMBA is running in accordance with the HMBA objectives
c) To support all other board members when it is needed
6.3 Secretary
a) To keep an accurate record of all meetings within HMBA
b) To distribute copies of all meetings to HMBA board members and coaches as soon as they can
c) To carry out any duties relative to their office
6.4 Treasurer
a) To keep an accurate record of all moneys received and disbursed and report same at executive, semi-annual and annual meetings.
b) To present a financial statement at each meeting
c) To manage the website
6.5 Try-outs Co-ordinator
a) To decide on how many teams and the tiering of teams which will be representing HMBA at each level. These decisions will be presented to the board members and voted on. Each of these decisions is made on a year by year basis in order to best accommodate parents and players. These decisions will be made according to HMBA objectives.
b) To work with the coaches and manage the tryouts in order to keep the tryouts consistent with HMBA objectives.
6.6 Scheduler
a) To develop a schedule that fits all of HMBA games and practice needs. This includes the use of the curling rink throughout the season for indoor practices
b) To collect a league schedule from every team involved in HMBA
c) To work with all coaches and to eliminate any scheduling issues.
6.7 Equipment Manager
a) To have an inventory of all equipment purchased by HMBA
b) To purchase any equipment that is necessary for HMBA members
c) To hand out and collect the equipment each year
d) To over see the purchase of any new Jersey’s
7.0 Finances
7.1 All funds earned by HMBA shall be credited to HMBA account.
7.2 All expenses must have an invoice.
7.3 Bank signing officers shall be two of the following, the treasurer, vice-president, president.
7.4 All members of HMBA must pay the designated fees to the association. If a team that is registered within HMBA decides to charge extra fees for in season expenses (example hotels for a tournament) it must be dealt with by that team and HMBA does not take responsibility for any other money that is collected.
7.5 Teams are in charge for their own league fees.
7.6 If a Humboldt team registers in a Saskatoon league, HMBA will pay 30% of the league fees in order to cover the umpire costs.
8.0 General
8.1 All decisions made on a dispute by the board of HMBA are final.
9.0 Rules and conduct for meetings
9.1 Voting majority will be determined by the number of voting members present at the start of the meeting
9.2 Motions – Verbal(mover/seconder)
9.3 Speak to a motion (debate) – this will be monitored by chair of the meeting
9.4 Vote on the motion
10.0 Muenster/HMBA Player Transfer Agreement
10.1 Player transfer agreement
Humboldt Minor Baseball and Muenster Minor Baseball
A player will be considered a member of Humboldt Minor baseball if:
- The house they reside in has a street address located in Humboldt
- If they reside in a rural area and attend school in Humboldt
A player will be considered a member of Muenster Minor Baseball if:
- The house they reside in has a street address in Muenster
- If they reside in a rural area and attend school in Muenster
Rules and Regulations
1.0 Where practical, in all divisions, coaches are to play all players in every game. This should be done by the coach’s discretion with the well-being of the player kept in mind.
1.1 All teams are to have a pre-season meeting. Each coach will be provided with an example of an agenda to help with the organization of that meeting. HMBA understands that flexibility at the coach’s level is important, much of the responsibility is up to the coaches. With this in mind it is the coach’s duty to adhere to the HMBA constitution and objectives.
1.2 All players must fill out the registration form correctly explaining what level of ball they are interested in playing.
1.3 All players must play within their designated age group. If a team has 11 or less players they may ask a younger player to play with them. If the younger player has a game on the same day the player must play with the team in their correct age category.
1.4 No equipment will be purchased by a coach without consulting the equipment manager.
